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Phone Telephone

April 29th, 2008

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how do i make a letter of money withdrawal?

i am a student government officer. my adviser asked to make a letter addressed to the accounting office asking for withdrawal of an amount of money? can you give me a sample.

As far as I know the letter should follow an outline similar to this. Stating what the money is for. How much money is needed. Enclose copies of receipts. Hope this helps you out.

Payment Requests
Expenditures shall be made by a Payment Request form: Prior to the disbursement of funds, the Payment Request should be completed as follows:
Payment Request Number - a reference similar to the numbering of checks to help you keep your records in order. The number is also used to identify transactions on your account.
Date that form is received by the MU Accounting Office
MU Accounting Office ONLY
Name/Vendor and Address-The person or company to whom the check or issuance of cash is to be paid. Fill in the complete mailing address.
Social Security #/Vendor #-the students ID # or individual’s Social Security Number (Required) or Company’s Federal Tax # (If Known if NOT Known, Please provide phone #)
Phone-Telephone number including area code
Cash Received by-Signature of person receiving the cash, needs to be the same person on Name/Vendor and Address area. Sign here only after receiving and counting the money
PO/CHECK/CASH/JV-Request which one required
PO-Purchase Order-MU Accounting will issue an OSU Purchase Order to take to Vendor to receive services and/or goods. Vendor will then issue invoice to bill your group, which MU Accounting office will pay as soon as they receive and count the money.
Check-MU Accounting will process a check only for amounts of $100.00 or more, for payment to individuals for amount of 1,000.00 or less.
JV-Journal Voucher-MU Accounting office will electronically move monies between other OSU groups or departments.
MU Accounting Office Use ONLY
Purpose of Payment-Briefly describes the purchase or purpose of the reimbursement.
Authorized Signature-Financially responsible students or others having access to the group’s funds.
Amount-the cost of the items to be purchased or to be reimbursed for services or goods, to a person or business
Group Name-Name of the Organization
Index-Account Number of Organization
MU Accounting Office Approval-All payment Requests must be approved by the MU Accounting office to certify signature authority to your account, PRIOR TO ANY DISBURSEMENT
After Payment Request is approved by the MU accounting office, you will be given the pink copy for your records. If merchandise is to be charged, you will be given an OSU Purchase Order to present to the vendor at the time of purchase.

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