Pin Dot

April 19th, 2011

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Give me an example of a time when you applied your ability to use analytical techniques to define problems?

Give me an example of a time when you applied your ability to use analytical
techniques to define problems or design solutions. with complete scenario ..

My entire occupation used to be walking into small businesses at the owners request and studying their paper work handling procedures, asking people what they were doing and what happened to the paper they were working on. I looked at the storage methods and how the results of the paper work (typically business agreements to deliver goods or services) were then merged and billed. For example, at one point I had two diverse clients with similar needs - both promised to arrange delivery of products by other people - radio ads in one case, truck/car load quantities of cattle feed ingredients in the other - at a certain quantity and type each month for up to six months in the future. The work would only be billed when it was carried out - month by month - and only for the arranging, not the actual cost of the ads (billed by the stations) or feed goods shipment (truckers and suppliers billed separately.) Any contract could be canceled or adjusted at any time, but not extended and the system had to produce reminders of tasks to be carried out daily, weekly, etc.
Each company already had an invoicing form and billing form but examination of how these were produced (typing mostly) showed that for the computer to do the work, the forms would have to be revised before printing because the secretaries were solving problems of long entries by typing on the half line spacing of the typewriter. Also, in discussions with owners and office managers, I determined that these small companies were planning for expansion by considering moving to new rented offices, so printing up a 1 or 2 years supply of forms with fixed addresses and even names could not be recommended and I designed a printable "letterhead". At this time printers were much more expensive than now and were almost entirely wire pin dot matrix and so could handle multi-carbon forms, but it took some discussion to make it clear to economy minded owners that having to load and remove the forms each time would create problems eventually so that dedicating a printer to just that form while having another with plain paper for other stuff would be best.
Additional decisions included whether changeable information (such as address or billing amount) would be built into the program - where I had to change it - or would be out on a file with a support program to change it.

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